1. GENERAL Except where condition 8 applies, these terms and conditions apply to every order to Almasys Srl (the “Company”), for the event (the “Event”) Coating technologies Virtual Exposition which will take place on 15-17 July 2020, with any individual, firm, organisation, or company (the “Exhibitor”). Any term and condition contained within or attached to any document of any kind which are inconsistent with the terms and conditions outlined in this document, or which attempt to add to or modify these terms and conditions in any way shall not be deemed acceptable or legally binding unless expressly and clearly accepted by the Company in writing.

All parties affirm that the contract shall commence, and the Exhibitor will be bound contractually to fulfil the obligations outlined within these terms and conditions upon signing of the Exhibition Contract (“the Contract”) by the Exhibitor.

2. REGISTRATION Registration is submitted by means of a completely filled out exhibition Contract with legally binding signature. The Exhibitor shall retain a copy and forward one to the Company. The registration deadline is on 10th June 2020, or when all virtual spaces have been fully booked. If virtual spaces are available, registrations can also be accepted after the deadline.

The Event realization will only be confirmed after collection of at least 100 Orders. Shall the Event not collect such number of Orders no cost will be invoiced to Exhibitors as per article 3 of this Contract.

3. ONLINE BOOKING SYSTEM The online booking system gives the opportunity to book a stand and its complementary services. By booking one of the options offered and still available, the Exhibitors requires a space at the Event. The Company cannot guarantee the real availability of exact Stand booked by these means as more Exhibitors might be booking the same product at the same time. After booking online the Exhibitor will receive a confirmation which will be followed be the Exhibitor Contract to be returned signed as per article 2 of this Contract.

4. PARTICIPATION FEE AND PAYMENT TERMS AND CONDITIONS The participation includes all organization costs and stand’s standard templates set up.

A 10% discount for the Early Bird Fee is automatically applied if registration is made before 8th May 2020.

As per article 2 of the present Contract no invoice will be issued until collection of at least 100 Orders and no cost will be charged.

Payment terms are the following: 50% invoice date and 50% 15 days before the Event date. Payment details are indicated at page 1 of the Exhibitor contract.

5. ONLINE CATALOGUE The online catalogue, as well as the speaker’s details, published on www.coatvex.com are based upon information provided by the Exhibitors. The Company shall not be deemed liable for incomplete or incorrect publication.

6. WITHDRAWAL Exhibitors shall not be entitled to any refund in case of withdraws after invoice has been issued.

7. FORCE MAJEURE If the Event cannot be held as planned do to unforeseeable events over which the Company has no control, the Company may: postpone the Event or cancel the Event. In this second case 20% of the fee shall be deemed payable as a contribution towards covering incurred costs.

8. OTHER These terms and conditions will apply unless the Company specifies different terms and conditions in its tender or quotation documentation, or via other contracts entered into by the parties. Should the Company specify such changes and apply different terms and conditions in writing, those terms and conditions will override the purchase order terms and conditions and will apply instead of these.

Should any provision of this contract, in whole or in part, be held to any extent to be unlawful or unenforceable under any enactment or rule of law, the remaining provisions shall stand in full force and effect.

9. COMMUNICATION AND VARIATIONS Any communication required to be given under or in connection with this contract shall be in writing.

Any variation, including any additional terms and conditions, to the contract will only be binding and enforceable when agreed to in writing and signed by the Exhibitor.

10. GOVERNING LAW AND JURISDICTION The entire agreement shall be governed by, and construed in accordance with, Italian law, and the parties irrevocably submit to the exclusive jurisdiction of the courts of Milano.


NAME AND CONTACT INFORMATION OF THE CONTROLLER: Almasys Srl, Via Andrea Alciato 2, 22100 Como (CO), Italy. Email: info@almasys.it NATURE OF PERSONAL DATA The following data are collected in connection with the Event participation as an Exhibitor: corporate name and registered office, name of the person in charge, general and personal phone and mobile phone number, e-mail address, company website, company information, VAT number, billing data. PURPOSES OF USE AND LEGAL BASES We process your personal data to organize and implement the contractual relationship of your company with Almasys Srl. We forward your data to the platform hosting the event in order to provide you with the services connected to the Event. We also use your data for contacting and invoicing purposes, to provide you with information regarding the Event. This is to ensure optimal support of the Exhibitors during the whole Event process, form organization to follow up events. YOUR RIGHTS Your rights concerning personal data are the following: right to information, erasure and rectification of your personal data, and the right to restriction of processing The consent to the use or forwarding of your personal data advertising purposes can be withdrawn at any time and without giving reasons with effect for the future. RETENTION PERIOD Where it was processed to establish contracts, the personal data is retained for the duration of the statutory retention periods under commercial and tax law. In other cases the data will be erased after receipt of your notice of objection or after your notice of withdrawal. OBLIGATION TO PROVIDE DATA Within the context of our business relationship you are required to provide such personal data as is required to initiate and implement a business relationship and to fulfil the relevant contractual obligations or which we are legally obligated to collect. Without such data we will have to decline the conclusion of the contract or the execution of the order or will no longer be able to implement and may be required to terminate an existing contract. AMENDMENT OF PRIVACY POLICY We reserve the right to amend this privacy policy in case of any change in the legal situation, in the service or in data processing. To the extent that consents of the user are required or parts of the privacy policy contain regulations of the contractual relationship with the data subjects, the amendments are made only subject to the consent of the respective data subject.


Almasys Srl a Socio Unico

Via Andrea Alciato 2, 22100 Como (CO)

P.IVA 03118080138

Iscritta al Registro delle Imprese di Como con Nr. REA 296924 - Capitale Sociale versato 100.000,00 €